Executive Secretary (open vacancy) – Muscat

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Job Description

Job DescriptionWe are looking to hire an Executive Secretary with exceptional administrative and clerical skills. Executive Secretary is expected to be a multi-tasked and work well under pressure in a fast-paced environment.To ensure success, Executive Secretary should be organized, has superb research skills and must be exceptional communicator with keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management.
Executive Secretary Responsibilities:

  • Perform accurate research and analysis.
  • Coordinate arrangements, meetings and/or conferences as assigned.
  • Take dictation and write correspondence.
  • Compile, proofread and revise drafts of documents and reports.
  • Daily record keeping and filing of documents.
  • Prepare reports, presentations and correspondence accurately and swiftly.
  • Create and organize information, and generate reference tools for easy use.
  • Answer and screen telephone calls, and respond to emails, messages and other correspondence.
  • Operate and maintain office equipment.
  • Manage busy calendar, meeting coordination and travel arrangements.
  • Professionally greet and receive guests and clients.
  • Ensure efficient and effective administrative information and assistance.

Executive Secretary Requirements:

  • Degree in Business Administration (desirable).
  • Certificate in Business Administration or related (essential).
  • 8 to 12 years of experience in an executive support role.
  • Methodical thinker with detailed research proficiencies.
  • Thorough understanding of clerical and secretarial principles.
  • Strong knowledge of databases and tracking systems.
  • Fantastic organizational skills and detail oriented.
  • Ability to work under pressure and meet deadlines.
  • Brilliant written and verbal communication skills.
  • Proficient in Microsoft Office, and business communication software.

Job Details

Job Location
Muscat, Oman

Company Industry
Manufacturing; Real Estate; Distribution, Supply Chain & Logistics

Company Type
Employer (Private Sector)

Job Role
Secretarial

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
2

Preferred Candidate

Career Level
Mid Career

Years of Experience
Min: 8 Max: 12

Residence Location
Oman

Gender
Male

Degree
Bachelor’s degree / higher diploma

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