Office Manager and HR Support (open vacancy) – Dubai

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Job Description

As Office Manager and HR Support, your role ensures the smooth functioning of all matters relating to the office environment. In addition, you will support the HR Manager with specific HR tasks to ensure that people related issues are coordinated effectively.
Office Management:

  • Business travel arrangements, including bookings, visas and accommodation
  • Point of contact for all office related maintenance, mailing, shipping, supplies
  • Monitor and maintain good stationery and pantry supplies
  • Filing of all office related documents and records, ensuring easy access when required
  • Coordinate with IT on all office equipment set-up where necessary
  • Ensure all office agreements and certificates are in place and renewed, including lease agreements, licenses, service certificates, tax certificates. This to be handled for 4 entities
  • Liaising with stakeholders e.g., banks and vendors to update company related information when required
  • Support to any office/business visitors

HR Support:

  • Follow-up, capture and recording of employee leave ensuring up to date at all times
  • Coordinating with company PRO on employee visas
  • Medical insurance administration including additions, deletions and support with annual renewal
  • Onboarding coordination including equipment orders, ID, work resources and office access
  • Exit coordination including visa cancellation, collection of office equipment, work resources and access items
  • Payroll support

Finance:

  • Creating beneficiaries and loading payments
  • Managing petty cash
  • Ad hoc errands related to bank

Job Details

Job Location
Dubai, United Arab Emirates

Company Industry
Distribution, Supply Chain & Logistics

Company Type
Employer (Private Sector)

Job Role
Administration

Employment Type
Full Time Employee

Monthly Salary Range
$2,000 – $3,000

Number of Vacancies
1

Preferred Candidate

Career Level
Mid Career

Years of Experience
Min: 5 Max: 20

Residence Location
United Arab Emirates

Age
Min: 30 Max: 50

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